Job Opening

Job Family : Human Resources 

Duty Station : THE HAGUE 

Department/Office : Administrative and Personnel Division 

Date Posted : Mar 25, 2026 

Deadline : May 8, 2026

Details：https://careers.un.org/jobSearchDescription/274760?language=en

Work Location 

The Hague 

Expected duration 

Six months 

Duties and Responsibilities 

In close collaboration with other staff members of the APD HR team, under the direct supervision of the Associate Administrative and HR Officer and the overall guidance of the Head of Division, the HR Intern shall assist in performing the following duties: 

1) Re-design and re-organization of the HR filing system: 

- Classify personnel files/documents on the basis of a predetermined filing system i.e. alphabetical, numerical, and subject-wise, and draw a File Page Index to be placed in each folder to facilitate the location of specific documents. 

- Re organize existing hard-copy (paper) as well as soft-copy (One Drive) personnel records in accordance with the pre-designed filing system and index. 

- Identify incomplete personnel files (hard copies and soft copies) and collaborate with the Administrative and HR team members in retrieving the missing documents. 

- Re-arrange the HR office shelves and cabinets for hard copy personnel files, ensuring efficient space management, proper labelling, and easy locating of files when needed. 

- Draft and propose to the Head of Division a filing routine to be followed whenever a new document is created, received, or sent, specifying the sequence of activities for proper filing of personnel records, and highlighting the roles played by different members of the APD team. 

- Ensure all files created, received or sent by the APD during the period of internship are filed according to the pre-determined filing system and following the established routine. 

2) Additional administrative support to the HR team: 

- Provide administrative assistance in the recruitment, selection, and onboarding of new staff members. 

- Assist in drafting emails, memos, letters, employment certificates, letters of appointment, and other APD routine correspondences. 

- Assist in the handling of staff queries sent to the generic team email address by keeping a log of those queries and following up with the colleagues in charge for a timely response. 

- Assist in searching and compiling the information needed for different reports, policies, and other strategic HR documents. 

- Assist in compiling information for the ICJ HR Digest Quarterly (newsletter) and in drafting some pages of the newsletter. 

- Assist in organizing APD meetings, workshops, information-sharing sessions, etc., by ensuring venue booking and all other logistics. 

- Assist in taking meeting minutes and notes. 

- Use information collected from different sources i.e., policies, office circulars, websites, assist in updating and creating content for the ICJ APD intranet pages. 

- Perform any other related assigned task, as necessary. 

Qualifications/special skills 

Applicants must meet one of the following requirements: 

- Be enrolled in an undergraduate programme (bachelor's level or equivalent), in a graduate school programme (second university degree or equivalent) or in a PhD programme, or 

- Have graduated within the past two years.

- Educational background in business administration, Information Science or Records Management, Library & Documentation, or Office Management and Secretarial Studies, is not required, but shall be considered an added asset. 

Languages 

An excellent command of at least one of the Court's official and working languages (English and French) is required. Knowledge of the other language shall be considered an added asset.

联合国是一个成立于1945年的国际组织，致力于维护国际和平与安全;发展国家间友好关系;促进社会进步、改善生活水平和人权。由于其独特的国际性质及其创始章程赋予的权力，该组织在广泛议题上采取行动，并通过大会、安全理事会、经济及社会理事会及其他机构和委员会，为其193个成员国提供表达观点的平台。联合国的工作触及全球每一个角落，聚焦于可持续发展、环境保护和难民、灾害救援与减灾、反恐以及裁军和防扩散等广泛基础性议题。

编辑：Wang